Satellite Events


Satellite Meeting Schedule

Day Time Meeting Name Open/Closed

Sunday, April 29

13:00- 19:00 Evaluation Committee for Student Poster Prize Meeting By Invitation
18:00- 0:00 APS-DPB EC Meeting By Invitation

Monday, April 30

7:00- 8:30 APS-DPB Sponsored Student Reception Open to Students & APS Members
8:00- 10:00 Companion's Breakfast For Companions
12:00- 14:00 APS-DPB Business Meeting Open to APS Members
17:00- 20:00 IUPAP Working Group on Accelerator Science By Invitation
Tuesday, May 1 7:00- 9:00 IEEE-NPSS PAST TC ExCom Meeting By Invitation
8:00- 9:00 APS Referee Tutorial "Breakfast and Learn" Open
8:00- 10:00 Companion's Program For Companions
12:00- 13:30 Lunch & Learn Pre-register with Event Sponsor
12:00- 14:00 IEEE-NPSS PAST TC Business Meeting By Invitation
12:00- 16:00 PRAB Editorial Board Lunch Meeting By Invitation
Wednesday, May 2 7:00- 9:00 IEEE-NPSS Sponsored Student Reception Open to Students & IEEE Members
8:00- 10:00 Companion's Program For Companions
12:00- 13:30 Lunch & Learn Pre-Register with Event Sponsor
12:00- 14:00 ICFA Beam Dynamics Panel By Invitation
12:30- 15:00 IPACCC Debrief By Invitation
17:30- 19:00 Meet the APS Editors & 125th Anniversary of Physical Review Celebration Open
19:00- 21:00 Reception for Buckley Systems Open
Thursday, May 3 7:00- 10:00 PAC OC Meeting By Invitation
8:00- 10:00 Companion's Program For Companions
12:00- 13:30 Lunch & Learn Pre-register with Event Sponsor
12:00- 14:00 JACoW Steering Committee By Invitation
16:30-18:00 IPAC'18 LOC Debrief By Invitation
Friday, May 4 8:00- 10:00 Companion's Program For Companions
13:00- 18:00 Linac18 SPC2 Meeting By Invitation
12:00- 14:00 IPAC'19 SPC2 By Invitation
Saturday, May 5 9:00- 12:00 IPAC'19 SPC2 By Invitation
 

Requesting a meeting space

To arrange for a meeting during IPAC'18, please contact the Satellite Event Coordinator.

Provide the following information when requesting your meeting:

  • Date
  • Time (start and end times)
  • Anticipated attendance number
  • Setup (U-shape, conference style, etc.)
  • Audio visual requirements (projector/screen, microphone and/or lectern)
  • Electrical requirements (charging stations/ power bars)
  • Food and beverage requirements
  • Meeting location preferences (see below for options)
  • Subject/Title of meeting
  • Meeting Organizer's contact information (with email address)
  • On-site contact person (if not the meeting organizer noted above).

Upon receipt of the information above, meeting organizers will receive a meeting space request confirmation from the Satellite Event Coordinator and the meeting place assignment will follow. The Satellite Event Coordinator will then assign the Meeting Organizer the appropriate meeting attendant from the venue. 

The Meeting Organizer will be responsible for setting up direct billing arrangements with the Meeting Attendant. The conference is not responsible for satellite meeting related expenses. 

Please Note:

  • Limited space is available at the conference. Reservation will be done on a first come, first served basis.
  • Meeting rooms are provided at no charge.

  • Meeting Organizers are financially responsible for any equipment needed or any damage to the premises.

  • The parq Vancouver will only provide the room space: any equipment or catering services must be arranged by the meeting organizers.
  • At the end of the meeting, the room must be left in the same condition prior to the meeting.
 
 

Available meeting spaces

Ash Boardroom
Dimensions: L x W x H = 18ft x 10ft x 10ft, Capacity of 12 seated

Stanley Room
Dimensions: L x W x H = 24ft x 42ft x 10.5ft
Capacity by Setup: Classroom - 62, Theatre - 120, Reception - 109

Cambie
Dimensions: L x W x H = 25ft x 43ft x 10.5ft
Capacity by Setup: Classroom - 61, Theatre - 118, Reception - 107

Granville (unavailable Sunday, April 29th and Monday, April 30th)
Dimensions: L x W x H =  62ft x 25.6ft x 10.5ft
Capacity by Setup: Classroom - 95, Theatre - 184, Reception - 165