Satellite Events


Satellite Meeting Schedule

Day Time Meeting Name Location Open/Closed

Sunday, April 29

13:00- 19:00 Evaluation Committee for Student Poster Prize Meeting Cambie By Invitation
18:00- 0:00 APS-DPB EC Meeting Stanley By Invitation

Monday, April 30

7:00- 8:30 APS-DPB Sponsored Student Reception Honey Salt Open to Students & APS Members
8:00- 10:00 Companion's Breakfast Stanley For Companions
12:00- 14:00 APS-DPB Business Meeting Stanley Open to APS Members
12:30- 14:00 Breakout Meeting for EPS-AG Ash
17:00- 20:00 IUPAP Working Group on Accelerator Science Ash By Invitation
Tuesday, May 1 7:00- 10:00 IEEE-NPSS PAST TC ExCom Meeting Granville By Invitation
8:00- 9:00 APS Referee and Author Tutorial "Breakfast and Learn"" Cambie Open
8:00- 10:00 Companion's Program Stanley For Companions
12:00- 14:00 IEEE-NPSS PAST TC Business Meeting Granville By Invitation
12:00- 16:00 PRAB Editorial Board Lunch Meeting Cambie By Invitation
19:00- 20:30 French Delegation D/6 Lounge By Invitation
Wednesday, May 2 7:00- 9:00 IEEE-NPSS Sponsored Student Reception Honey Salt Open to Students & IEEE Members
8:00- 10:00 Companion's Program Stanley For Companions
8:00- 10:30 Spanish Science Delegation Granville By Invitation
10:00- 11:30 JACoW Board of Directors Meeting Ash By Invitation
12:00- 14:00 ICFA Beam Dynamics Panel Ash By Invitation
12:30- 15:00 IPACCC/23 Steering Committee Meeting Cambie By Invitation
14:30- 18:30 HEPS AP Design Review Meeting Stanley
17:30- 19:00 125th Anniversary of Physical Review Celebration Granville Open
19:00- 21:00 Reception for Buckley Systems Cambie Open
Thursday, May 3 7:00- 10:00 PAC OC Meeting Cambie By Invitation
8:00- 10:00 Companion's Program Stanley For Companions
12:00- 14:00 JACoW Steering Committee Cambie By Invitation
16:30-18:00 IPAC'18 LOC Debrief Cambie By Invitation
Friday, May 4 8:00- 10:00 Companion's Program Stanley For Companions
13:00- 18:00 Linac18 SPC2 Meeting Ash By Invitation
14:00- 18:00 IPAC'19 SPC2 Cambie By Invitation
Saturday, May 5 9:00- 18:00 IPAC'19 SPC2 Cambie By Invitation
 

Requesting a meeting space

To arrange for a meeting during IPAC'18, please contact the Satellite Event Coordinator.

Provide the following information when requesting your meeting:

  • Date
  • Time (start and end times)
  • Anticipated attendance number
  • Setup (U-shape, conference style, etc.)
  • Audio visual requirements (projector/screen, microphone and/or lectern)
  • Electrical requirements (charging stations/ power bars)
  • Food and beverage requirements
  • Meeting location preferences (see below for options)
  • Subject/Title of meeting
  • Meeting Organizer's contact information (with email address)
  • On-site contact person (if not the meeting organizer noted above).

Upon receipt of the information above, meeting organizers will receive a meeting space request confirmation from the Satellite Event Coordinator and the meeting place assignment will follow. The Satellite Event Coordinator will then assign the Meeting Organizer the appropriate meeting attendant from the venue. 

The Meeting Organizer will be responsible for setting up direct billing arrangements with the Meeting Attendant. The conference is not responsible for satellite meeting related expenses. 

Please Note:

  • Limited space is available at the conference. Reservation will be done on a first come, first served basis.
  • Meeting rooms are provided at no charge.

  • Meeting Organizers are financially responsible for any equipment needed or any damage to the premises.

  • The Parq Vancouver will only provide the room space: any equipment or catering services must be arranged by the meeting organizers.
  • At the end of the meeting, the room must be left in the same condition prior to the meeting.
 
 

Available meeting spaces

Ash Boardroom
Dimensions: L x W x H = 18ft x 10ft x 10ft, Capacity of 12 seated

Stanley Room
Dimensions: L x W x H = 24ft x 42ft x 10.5ft
Capacity by Setup: Classroom - 62, Theatre - 120, Reception - 109

Cambie
Dimensions: L x W x H = 25ft x 43ft x 10.5ft
Capacity by Setup: Classroom - 61, Theatre - 118, Reception - 107

Granville (unavailable Sunday, April 29th and Monday, April 30th)
Dimensions: L x W x H =  62ft x 25.6ft x 10.5ft
Capacity by Setup: Classroom - 95, Theatre - 184, Reception - 165