In 1996, the Joint Accelerator Conferences Website, JACoW, was set up for the publication of EPAC and PAC conference proceedings. As this PAC/EPAC collaboration got underway, it was joined by APAC for its first conference in 1998. Today, 15 conference series are members of the JACoW Collaboration: COOL, CYCLOTRONS, ECRIS, FEL, HIAT, IBIC (formerly BIW and DIPAC now combined into an international event), ICALEPCS, ICAP, ICFA ABDW, IPAC (formerly the regional events APAC, EPAC and PAC), LINAC, NA-PAC, PCaPAC, RuPAC and SRF.
Each conference series agrees to adopt common templates and to produce JACoW-compatible files of papers for publication at the site. They also agree to abide by terms of reference and boundary conditions which have been put in place to facilitate the training of JACoW editors through hands-on processing experience during the larger conferences, and also through attendance at the annual JACoW Team Meetings where technical problems related to electronic publication are addressed.
JACoW has thus become a collaboration in electronic publication, with a Steering Committee composed of the Chairs of the past, current and future conferences in each of the above series.
Since 2004, the JACoW Collaboration has developed a Scientific Program Management System (SPMS) based on Oracle software. Originally designed to handle contributions to a scientific conference from abstract submission through to the production of the proceedings, it is now used for many of the organizational activities, as well as to manage delegate and industrial exhibition registration, refereeing and hotel accommodations.
The conference proceedings of this IPAC edition will be published at the JACoW website.
Contributed oral presentations and poster presentations may be up to 3 pages long and invited papers up to 5 pages. An extra page is allowed for references.
The electronic files of contributions to the proceedings will be processed prior to and during the conference, and authors will be informed of their acceptance without delay. Processing of contributions will follow the order of their presentation during the week.
It is expected that a pre-press set of papers, without author index or table of contents, will be available at or shortly after the conference and the final proceedings will be published at the JACoW site in a timely manner.