Peer Reviewed Proceedings


Introduction

At IPAC'18, a Light Peer Reviewed process will offer an intermediate level of publication between a non-refereed IPAC paper (that will be published by default in the JACoW conference proceedings) and a high quality PRAB paper.

Successful peer reviewed papers will be published as part of the Institute of Physics Journal of Physics: Conference Series and therefore visible in the known publication and citation databases. The IoP Proceedings Licence Terms and Conditions can be found here.

Please note that publication in the IoP Conf. Series excludes the possibility of publication in the PRAB special edition (or any other “regular” edition of PRAB).

We see the introduction of light peer review as an opportunity to publish papers that do not fulfill all the acceptance criteria of journals by virtue of their limited content – as is inevitable with the three page limit. Examples of papers that may survive light peer review, but possibly not the rigour of PRAB, could include review papers, technical advancements without novel schemes, incremental design or performance improvements, and similar topics.

The papers submitted to the Peer Reviewed IPAC’18 proceedings will be reviewed by members of the Scientific Advisory Board, Organizing Committee, Scientific Program Committee, and by volunteers selected by the Scientific Program Committee. All papers are reviewed by two referees. In the event of disagreement between referees, the SPC shall resolve the case.

Due to limitations on time and number of referees, it cannot be guaranteed that all papers submitted will be reviewed. We expect that up to 200 papers will be processed on a first come, first served basis pro rata of the number of papers per Main Classification

Authors can volunteer for this new refereeing process at the time of abstract submission; and must indicate their area of specialization by Main Class.

Abstract and Paper Submission

At the time of abstract submission, interested authors can request their paper be peer reviewed for publication in the Peer Reviewed Proceedings – which shall be a subset of the JACoW proceedings.

Authors wishing to pursue the peer review option, must then submit their papers by Wednesday, April 11, 2018 or earlier (i.e. two weeks prior to the normal JACoW deadline)

Papers will then enter the queue for peer review on a first-come, first-served basis - based on the time of paper submission. Due to limitations on time and number of referees, it cannot be guaranteed that all papers submitted will be reviewed. It is hoped to process in excess of 200 papers.

An initial round of refereeing will be completed (in most cases) one week before the start of IPAC'18. Paper revisions, if required, will then be communicated to the author with the expectation that they are completed in time to perform a second cycle of review before the start of IPAC. In order to realize this review process, only one iteration on the content of the paper will be allowed. If the paper does not meet the required standard after this single opportunity to improve the content, it will be considered as a normal paper in the IPAC’18 proceedings.

Submission for Review

The same formatting and page limit rules apply as for normal IPAC’18 papers. Instructions can be found under Paper Preparation. LaTeX format is recommended.

Submission for IoP Publication

After the review, and possible revision, papers which are successful must be reformatted according to the IoP template. A web link to this template will be provided when a paper has passed the light review.  Reformatted papers are then expected to be uploaded within one week after IPAC’18. The correct upload website will be advertised later.

It is recommended strongly that authors submitting for peer review adopt from the outset the JACoW LaTeX templates. It will then be a simple matter to reformat just by changing parameters in the LaTeX preamble.

 

Deadlines for this whole process are indicated below:

Saturday December 2, 2017: Deadline for abstract submission. As part of the abstract submission,  
the authors will have the ability to:

Request that their paper is considered for the Peer Review Proceedings.

Indicate their availability for refereeing the other papers in the Main Classification in which they have submitted their paper. We strongly encourage authors to consider this opportunity.

Wednesday, April 11, 2018: Deadline for the submission of papers to be considered for Peer Review Proceedings.

Thursday, April 19, 2018 (or earlier): Deadline for the first round of review. Authors are informed of requested revisions by the referees. If no correction is required, author is informed whether the paper is accepted or declined.

Sunday, April 22, 2018 (or earlier): Deadline for the author submission of revised/corrected papers. Papers are uploaded into the SPMS in the usual way.

Friday, April 27, 2018 (or earlier): Majority of authors are informed whether their paper is accepted to or declined from the Peer Reviewed Proceedings. Papers not selected for the Peer Review Proceedings will be automatically follow the usual publication route to the IPAC'18 JACoW proceedings.

Friday, May 04, 2018: Decision deadline for chief of the Scientific Publication Board concerning the approval/refusal of any papers still in contention.

Saturday, May 12, 2018: Deadline for reformatting to the IoP template and upload to URL to come.